Congratulations on your election as President. The leadership you provide your members influences the success of the Programs of your Auxiliary.
Auxiliary Presidents
- Please read Section 308 of the Supreme By-Laws.
- Discuss with your members, Officers, and Chairmen the Programs and goals for the year.
- Make sure that any money collected is turned over immediately to the Treasurer, as that position is the only bonded Officer.
- Make sure that General Orders and other correspondence are read at the Meetings.
- Participate in the activities planned by your Auxiliary.
- Attend the Grand Council of Administration (CofA) meetings and Conventions.
- Make sure your Chairmen submit their Reports in a timely manner.
- Remember – You have the overall responsibility to see that your Auxiliary is properly represented in all areas.
Grand Presidents
- Please read Section 408 of the Supreme By-Laws.
- Make sure that all of your Chairmen have copies of their Program and Report Forms. Submit your request for your Supreme Representative PRIOR to December 31, 2020, even if all plans have not been finalized. The request form is in the Program Book.
- After receiving the name of the Supreme Representative assigned, it is YOUR duty to notify her of the appropriate information.
- Make sure that your Auxiliaries are inspected PRIOR to December 21, 2020. (a copy of the Inspection form is included in this Program Book).
- If possible, attend Tomb Trek & Supreme Convention.
- Make sure all your Chairmen report in a timely manner.
- Visit as many Auxiliaries in your Grand as possible during your term of office.
- Provide your Auxiliaries with the necessary information by issuing a minimum of four (4) General Orders during your term of office.
- Conduct a Memorial Service at Grand Convention for your deceased members.
- Encourage your members to pay their dues and be active in their Auxiliary.
- If any VAVS Representative or Deputy needs to be appointed or replaced, send VAVS recommendations to VAVS Supreme Representative Rebecca Wischmeyer. (The necessary form is included in the Program Book).
- You need a Warrant for each of your Local Auxiliaries. They are located on the website, www.lotcs.org and a copy is in this book. Make a copy of the Installation Warrant for each of your Auxiliaries. After elections of Officers, a copy of the filled-out Warrant is mailed to the Grand Treasurer& Secretary and the Supreme Treasurer & Secretary.
- Local Auxiliary Installations MUST be completed by March 31, 2021, and copies sent Immediately.
President of the Year
Judging for Outstanding President of the Year should be done using a point system. Presidents will be judged from the Year-End Report Form and the RESUME MUST be attached to the Report. Listed is the point system for judging of Auxiliary Presidents on all levels.
| Auxiliary | Points |
|---|---|
| Number of Meetings Conducted by President | 12 |
| Hospital Visits made by President | 15 |
| Hospital Hours by President (Visit & Project) | 15 |
| Total Hospital Credits by Auxiliary | 5 |
| Reported Membership Gain | 6 |
| Supported Grand Programs and Reported | 8 |
| Supported Supreme Programs and Reported | 8 |
| Attended all C of A Meetings | 8 |
| Attended Grand Convention | 8 |
| Completed and attached Resume to Report | 15 |
These are the guidelines that were adopted for judging President’s reports.
Group 1. 10-25 members
Group 2. 26-40 members
Group 3. Over 40 members
Group 4. Auxiliaries not in a Grand
| Grand | Points |
|---|---|
| Number of C of A Meetings Conducted by President | 5 |
| Number of General Orders issued | 5 |
| Hospital Visits by President | 10 |
| Hospital Hours by President (Visit & Project) | 10 |
| Net Auxiliary Gain | 5 |
| Number of Auxiliaries Visited | 10 |
| Visited All of the VA Hospitals in your Grand | 10 |
| Reported 100% Membership | 15 |
| Reported over 100% Membership | 5 |
| Supported Supreme Programs and Reported | 15 |
| Completed and attached Resume to Report | 15 |
| Completed & Sent Request for Supreme Rep by 12/31/20 | 5 |
Group 1. Up to 4 Auxiliaries
Group 2. 5-7 Auxiliaries
Group 3. 8 and Over Auxiliaries
Total Possible Points 110; Prorate points according to accomplishments.
